Salary Slip Format in India (2026): Components, Sample & Free Download
What a proper Indian salary slip must contain in 2026 — earnings, statutory deductions and net pay — with a sample layout and a free generator to make and download your own payslip PDF.
A salary slip (payslip) is the monthly statement an employer gives every employee showing exactly how their pay was calculated — gross earnings, the statutory and other deductions, and the final net amount credited. In India it is a key proof of income for loans, visas, rent agreements, ITR filing and background checks, so the format has to be right. This guide covers every component an Indian salary slip should carry in 2026, with a sample layout.
In a hurry? Use the free Salary Slip Generator to fill in the details and download a ready payslip PDF — no signup needed. Link below.
What a salary slip must include
A compliant Indian payslip has three blocks — a header (who and which month), earnings, and deductions — ending in a clearly stated net pay in both figures and words.
- Header: employer name & address, employee name, employee ID, designation, department, pay period and pay date, and paid days / days in the month.
- Earnings: Basic, HRA (House Rent Allowance), DA (Dearness Allowance) where applicable, conveyance, and other allowances.
- Deductions: Provident Fund (PF), ESI, Professional Tax (PT), TDS, and any other recoveries.
- Totals: gross earnings, total deductions, and net pay — with the net amount also written in words.
Sample salary slip components
| Earnings | Typical basis | Deductions | Typical basis |
|---|---|---|---|
| Basic | 40–50% of CTC | Provident Fund (PF) | 12% of PF wages (Basic + DA), up to the ₹15,000 ceiling |
| HRA | 40–50% of Basic | ESI | 0.75% of wages (if gross ≤ ₹21,000) |
| Conveyance / allowances | Fixed or policy-based | Professional Tax (PT) | State slab (e.g. ₹200/month) |
| Special allowance | Balancing figure | TDS | As per income-tax computation |
Exact PF, ESI and PT amounts depend on your state and the employee's wages — the figures above are the common basis, not fixed values.
Make your salary slip free
You don't need Excel or a template file — fill in the fields and download a clean PDF payslip:
- Salary Slip Generator — make & download a PDF
- How to Make a Salary Slip (step by step)
- Salary Slip vs Payslip — PF, ESI, PT & TDS explained
- Automate payroll for your whole team (KukBook)
General information only, not tax or legal advice. Statutory rates and thresholds (PF, ESI, PT, TDS) vary by state and change over time — verify the current position for your case before relying on it. Last reviewed: September 2026.
