How to Make a Salary Slip in India (2026): Step-by-Step + Free Generator

A step-by-step guide to making a salary slip in India in 2026 — from employee details to earnings, deductions and net pay — plus a free generator to download the PDF instantly.

Whether you run a small business making payslips for your staff or need a salary slip for a loan or visa, you don't need a designer or a paid template. This guide walks through making a correct Indian salary slip in five steps, and points you to a free generator that produces the PDF for you.

Fastest way: skip the manual steps and use the free Salary Slip Generator below — fill in the details, preview, and download the PDF.

Step 1 — Employer and period details

Start with the company name and address, the pay period (month and year) and the pay date. These sit in the header of the payslip and identify who issued it and for which month.

Step 2 — Employee details

Add the employee's name, employee ID, designation and department, plus the paid days and total days in the month (needed if there was any loss of pay).

Step 3 — Earnings

List the earning components: Basic, HRA, DA (where applicable), conveyance and any special or other allowances. The sum of these is the gross earnings.

Step 4 — Deductions

Add the deductions: Provident Fund (PF), ESI (if applicable), Professional Tax (PT) as per your state, and TDS as per the employee's tax computation. The sum is the total deductions.

Step 5 — Net pay and download

Net pay = gross earnings − total deductions. A correct payslip also shows the net amount in words. Then export it as a PDF to print or email.

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General information only, not tax or legal advice. Never fabricate a salary slip for a loan or visa — issue payslips only for real, paid salary. Statutory rates change; verify before relying. Last reviewed: September 2026.